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Try This: No need to memorize Short Cut Keys for Microsoft Office tools


Here after, we don’t need to memorize lot of shortcut keys to work on Microsoft office tools.



If you want to perform a specific operation using keyboard while working with any one of the Microsoft office software like Outlook, PowerPoint, Excel, Word Etc. then just press Alt key for 2 seconds. Then all the icons in the screen will be highlighted with specific numbers.

+ILLUSTARION: (Example)

For example if I want to Insert an picture through keyboard shortcut in Microsoft outlook, then following are the steps I need to perform.

Here after, we don’t need to memorize lot of shortcut keys to work on Microsoft office tools.  If you want to perform a specific operation using keyboard while working with any one of the Microsoft office software like Outlook, PowerPoint, Excel, Word Etc. then just press Alt key for 2 seconds. Then all the icons in the screen will be highlighted with specific numbers.  For example if I want to Insert an picture through keyboard shortcut in Microsoft outlook, then following are the steps I need to perform.  Press Alt key for 2 seconds Now I can see N symbol is highlighted near Insert. So, I press N. Now I can see P symbol is highlighted near the Picture . SO I press P. Then as usual I select the picture from the computer to insert In the message area.  This technique works in latest few versions of Microsoft office. Check whether it is working in your package and utilize it effectively.  We can work little leisurely using this simple technique as there is no need to store and recollect shortcuts for some familiar  operations we do perform usually.  But still, for operations like Copy (Ctrl C),Paste(Ctrl V), Bold & Italic (Ctrl B,Ctrl I), Uppercase and Lower case conversion (Shift+F3) shortcuts are best.


  • Press Alt key and release it.
  • Now you can see N symbol is highlighted near Insert. So, I press N.
  • Now you  can see P symbol is highlighted near the Picture . SO I press P.
  • Then as usual I select the picture from the computer to insert In the message area.


This technique works in all latest versions of Microsoft office. Check whether it is working in your package and utilize it effectively.

We can work little leisurely using this simple technique as there is no need to store and recollect shortcuts in our mind for some familiar  operations we do perform usually.

But still, for operations like Copy (Ctrl C),Paste(Ctrl V), Bold & Italic (Ctrl B,Ctrl I), Uppercase and Lower case conversion (Shift+F3) shortcuts are best.